Following Up With Emails.

In my previous post, I gave two sample emails and most of you got the point I was trying to explain.

Now, what happens if you send those nice emails and you don’t get a response?

Usually, you may not get a response because:

1. Your mail was deposited in the spam folder of the supervisor. This may arise if you don’t use the correct email subject.

2. The supervisor may have many emails coming in together and may inadvertently miss yours (this happens usually).

3. The supervisor is not just interested in hiring people for now and is not interested in giving feedback (some are actually like that).

4. They may have some personal issues hindering them from accessing their emails (Remember that sometimes, you don’t want to be online to..
..concentrate on a particular project).

5. Your email is too long and the supervisor does not have time to read (remember that 3 paragraphs are enough).

6. He/She may not be active in that school anymore, or even planning to resume in another field/school.
7. Your grammatical construction is very bad (please install free Grammarly app on your phone or PC to help you fix this).

8. They may expect you to have secured admission first before sending email to them (Check this in the admission conditions from your department’s page).
9. They do not have funding to support your application and/or they do not need any more student.

If you are sure you sent a nice email, then you can send a reminder by replying the email you sent after at least 10-15 days.

Below are 2 samples of a sample reminder:

Sample 1:

Dear Prof. XYZ,

This is a kind reminder of the above email.

I would like to reiterate my intention of working with you as your research interests greatly align with my experience.

Thanks as I look forward to your reply.

Kind regards.


Sample 2:

Dear Prof. XYZ,

I wrote to you on the 15th of March hoping you would sponsor my application.

I would really appreciate it if you could reply to this email and let me know either way as I need it to gain entry.

I’m sorry for the intrusion,

Kind regards.

Which of the two samples is better and why?

N.B: You may need to move on after sending a reminder about 2-3 times without reply. This means that you need to have different options.

Usually, for a postgraduate scholarship, you need to send atleast 30 different emails to different supervisors in various schools. This will increase your chances of success.

Let me know what questions you have concerning postgraduate admissions so as to do more threads.
Remember, now is the time to start the application process if you want admission + funding in 2024.

By Admin

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